Careers
We are a team of educators and nonprofit professionals committed to igniting sparks of curiosity, fostering growth, and shaping tomorrow's leaders. As a member of our dynamic team, you'll find yourself immersed in a community driven by a shared passion for education and social impact.
Every day, we come together with a singular purpose: to empower our students to reach their full potential and to make a positive difference in the world. We believe in the transformative power of education, and we are dedicated to providing an environment where students not only excel academically but also develop the skills, values, and resilience needed to thrive in an ever-changing world.
What sets our team apart is our unwavering commitment to innovation and collaboration. We embrace new ideas and approaches, constantly seeking ways to enhance the learning experience for our students and to expand our impact beyond the classroom walls. Whether it's designing engaging curriculum, implementing community outreach initiatives, or leveraging technology to support learning, we are always striving to push the boundaries of what is possible.
But perhaps what truly sets us apart is our heart. We are driven by a deep sense of purpose and a belief in the potential of every student we encounter. We celebrate diversity, foster inclusion, and champion equity, knowing that it is through embracing our differences that we truly enrich our community and create a more just and compassionate world.
Join us at Headwaters Academy, where passion meets purpose, and together, we'll inspire the next generation of leaders to reach for the stars and make their mark on the world.
Interested in joining our team? We'd love to hear from you. Please email a cover letter and resume to leadership@headwatersacademy.org.
Open Positions
Administrative Manager
Job Description
Position Overview: The Administrative Manager will play a crucial role in ensuring the smooth functioning of Headwaters Academy by managing a variety of administrative systems and processes. This individual will be responsible for bookkeeping, managing PTO requests, tracking faculty hours, handling student forms, overseeing facilities management, and assisting with donor coordination, and marketing efforts. The ideal candidate will be organized, proactive, and enthusiastic about contributing to a vibrant educational community.
Key Responsibilities:
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Bookkeeping and Financial Management:
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Maintain accurate financial records using QuickBooks Online.
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Process invoices, track expenses, and manage accounts payable/receivable.
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Prepare financial reports and assist with budget preparation.
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Human Resources and Payroll:
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Manage PTO requests and track faculty hours.
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Assist with payroll processing and employee benefits administration.
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Maintain up-to-date personnel records.
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Student Administration:
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Assist with student paperwork, including enrollment, health records, and academic records.
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Ensure compliance with all regulatory requirements regarding student documentation.
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Coordinate communication with parents regarding administrative matters.
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Facilities Management:
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Oversee the maintenance and upkeep of school facilities.
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Check mail, receive packages, and distribute around campus
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Coordinate with vendors and service providers to ensure the school environment is safe and well-maintained.
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Manage inventory of school supplies and equipment.
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Donor Management and Development:
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Assist with donor management, including tracking donations and preparing acknowledgment letters.
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Support fundraising efforts and donor events.
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Maintain accurate donor records and generate reports as needed.
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Marketing and Advertising:
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Assist with the development and execution of marketing strategies.
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Manage the school’s social media accounts and website content.
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Coordinate advertising efforts to promote the school and its programs.
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Qualifications:
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Bachelor’s degree in Business Administration, Accounting, or a related field.
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Minimum of 3-5 years of experience in an administrative or managerial role.
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Proficiency in QuickBooks Online, Google Docs, and Microsoft Office Suite.
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Strong organizational and multitasking skills.
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Excellent communication and interpersonal abilities.
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Experience in an educational setting is a plus.
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Ability to work independently and as part of a team.
Why Join Us?
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Be a part of a dedicated and supportive team of educators.
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Contribute to a positive and enriching educational environment.
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Competitive salary and benefits package.
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Opportunity for professional growth and development.
How to Apply: Interested candidates should submit a resume and cover letter outlining their qualifications and experience to leadership@headwatersacademy.org. Applications will be reviewed on a rolling basis until the position is filled.
Join us at Headwaters Academy and make a difference in the lives of our students and community. We look forward to welcoming a passionate and skilled Administrative Manager to our team!
Minimum requirements:
● Bachelor's degree in business administration, communications, or a related field.
● At least two years of experience in executive/office support, project management, or a related field.
● Strong organizational skills and attention to detail.
● Excellent written and verbal communication skills.
● Ability to work independently and as part of a team.
● Flexibility to work occasional evenings or weekends for special events.
● Friendly, warm, and collaborative demeanor
● Proficiency in Google Suite and other relevant software.
● Understanding of independent school culture is a plus.
Work Schedule:
● School Year: Monday to Friday, 8:00 AM - 4:00 PM (Following the Headwaters Academy Faculty Calendar)
● Summer: Monday to Thursday, 8:00 AM - 4:00 PM (Remote work negotiable)
● Occasional evenings or weekends for special events.
Benefits:
As an employee of Headwaters Academy, you are eligible for competitive salaries and benefits packages, including health insurance, retirement plans, and generous time-off and all school holidays.
Job Type: Full-time
Pay: DOE
Benefits:
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401(k)
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401(k) matching
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Dental insurance
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Flexible spending account
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Health insurance
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Paid time off
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Retirement plan
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Vision insurance
Work Location: In person